第一篇：外贸函件

外贸函件范文2006-11-02 09:08 1.请求建立商业关系

Rogers Chemical Supply Co.10E.22Street Omaha8,Neb Gentlemen: We have obtained your name and address from Aristo Shoes, Milan , and we are writing to enquire whether you would be willing to establish business relations with us.We have been importers of shoes for many years.At present, We are interested in extending our, range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to transact a significant volume of business.We look forward to your early reply.Very truly yours 自米兰职权里斯托鞋类公司取得贵公司和地址，特此修函，祈能发展关系。多年来，本公司经营鞋类进口生意，现欲扩展业务范围。盼能惠赐商品目录和报价表。如价格公道，本公司必大额订购。烦请早日赐复。此致

2.回复对方建立商业关系的请求

Thank your for your letter of the 16th of this month.We shall be glad to enter into business relations with your company.In compliance with your request, we are sending you, under separate cover, our latest catalogue and price list covering our export range.Payment should be made by irrevocable and confirmed letter of credit.Should you wish to place an order, please telex or fax us.本月16日收到有关商务关系的来函，不胜欣喜。谨遵要求另函奉上最新之出口商品目录和报价单。款项烦请以不可撤销保兑之信用状支付。如欲订货，请电传或传真为盼。此致 敬礼

3.请求担任独家代理

We would like to inform you that we act on a sole agency basis fora number of manufacturers.We specialize in finished cotton goods for the Middle eastern market: Our activities cover all types of household linen.Until now , we have been working with your textiles department and our collaboration has proved to be mutually beneficial.Please refer to them for any information regarding our company.We are very interested in an exclusive arrangement with your factoryfor the promotion of your products in Bahrain.We look forward to your early reply.本公司担任多家厂家的独家代理，专营精制棉织品，包括各灯家用亚麻制品，行销中东。与贵公司向有业务联系，互利互作。贵公司纺织部亦十分了解有关业务合作之情况。盼望能成为贵公司独家代理，促销在巴林市场的货品。上述建议，烦请早日赐复，以便进一步联系合作。此致 敬礼

4.拒绝对方担任独家代理

Thank you for your letter of 1 September suggesting that we grant you a sole agency for our household linens.I regret to say that, at this stage ,such an arrangement would berather premature.We would, however, be willing to engage in a trial collaboration with you company to see how the arrangement works.It would be necessary for you to test the market for our productsat you end.You would also have to build up a much larger turnover tojustify a sole agency.We enclose price lists covering all the products you are interested in and look forward to hearing from you soon.9月1日有关建议担任家用亚麻制品独家代理的来信收悉。谨致衷心谢意。目前时机尚未成熟，不能应允该安排深感抱歉。然而，本公司乐意与贵公司先试行合作，为今后合作打下基础。为证明担任独家代理的能力，贵公司宜上述货品作市场调查，研究是否可扩大现有之营业额。奉上该货品之报价单，敬希查照。专此候复。此致 敬礼

5.同意对方担任独家代理

Thank you for your letter of 12 April proposing a sole agency for our office machines.We have examined our long and ,I must say ,mutually beneficial collaboration.We would be very pleased to entrust you with the sole agency for Bahrain.From our records, we are pleased to note that you have two service engineers who took training courses at our Milan factory.the sole agency will naturally be contingent on you maintaining qualified aftersales staff.We have drawn up a draft agreement that is enclosed.Please examine the detailed terms and conditions and let us know whether they meet with your approval.On a personal note, I must say that I am delighted that we are probably going to strengthen our relationship.I have very pleasant memories of my last visit to Bahrain when you entertained me so delightfully.I look forward to reciprocating on your next visit to Milan.My very best wishes to you and your wife.4月12日建议担任为公室器具之独家代理来信已经收悉。过去双方合作皆互利互助，能获您的眷顾作我公司于巴林的独家代理，殊感荣幸。据知您公司两服务技师曾到我公司米兰工厂受训。相信您公司在取得代理权后，仍会继续注重合格售后服务人员的训练。现随信附上协议草稿，请查实各项条款，惠复是盼。能加强业务，我亦感到欣喜，前次到访巴林，蒙盛情款待，不胜感激。祈盼您莅临米兰时，容我一尽地主之谊。此致 敬礼

6.借引荐建立业务关系

At the beginning of this month , I attended the Harrogate toy fair.While there , I had an interesting conversation with Mr.Douglas Gage of Edutoys plc about selecting an agency for our teaching aids.Douglas described your dynamic sales force and innovative approach to marketing.He attributed his own company's success to your excellent distribution network which has served him for several years.We need an organization like yours to launch our products in the UK.Our teaching aids cover the whole field of primary education in all subjects.Our patented ‘Matrix’ math apparatus is particularly successful.You may have reservations about American teaching aids suiting your market.This is not a problem since we have a complete range of British English versions.I enclose an illustrated catalogue of our British English editions for your information.Please let me have your reactions to the material.I shall be in London during the first two weeks of October.Perhaps we could arrange a meeting to discuss our proposal.本月初参观哈洛加特玩具交易会时有幸与教育玩具股份有限公司的道格拉斯·盖齐先生一谈，提及本公司正物色代理人推广教学器材一事。盖齐先生赞扬贵公司积极推广产品，不断推出新的推销方法，并把其公司的成就归于贵公司完善的经销网络。贵公司的经验，正能替本公司在英国经销产品。本公司生产初级教育各学科的教育器村、专利产品梅特里克教学器材更傲视同侪。除美国教学器材外，亦备有全套英式英语版教材，适合当地市场，贵公司无需忧虑切合市场需求。现附上配有插图的英式英语版教材目录，盼抽空细阅，并赐知宝贵意见。本人拟于10月头两星期前往伦敦，未知能否安排会面，就以上建议作一详谈? 此致 敬礼

7.邀请参观贸易展览会

Many thanks for your letter and enclosures of 12 September.We were very interested to hear that you are looking for an UK distributor for your teaching aids.We would like to invite you to visit our booth,no.6,at next month's London Toy Fair, at Earl's court , which starts on 2 October.If you would like to set up an appointment during non exhibit hall hours please call me.I can then arrange for our sensor staff to be present at the meeting.We look forward to hearing from you.多谢9月12日的来信和附件。获悉贵公司有意物色英国销售商推广教学辅助设备，甚感兴趣。本公司将于10月2日于厄尔大楼举行的耸敦玩具商品交易会上展示产品，诚邀贵公司派员参观设于46号之摊位。如能安排于非展出时间面谈，烦请电复。定必委派高层人员赴会。本公司深知贵公司产品精美质优，希望能发展互惠之业务。特此奉告，并候复音。

8.与过去有贸易往来的公司联系

We understand from our trade contacts that your company has reestablished itself in Beirut and is once again trading successfully in your region.We would like to extend our congratulations and offer our very best wishes for your continued success.Before the war in Lebanon , our companies were involved in a large volume of trade in our textiles.We see from our records that you were among our best tem customers.We very much hope that we can resume our mutually beneficial relationship now that peace has returned to Lebanon.Since we last traded, our lines have changed beyond recognition.While they reflect current European taste in fabrics, some of our designs are specifically targeted at the Middle Eastern market.As an initial step , I enclose our illustrated catalogue for your perusal.Should you wish to receive samples for closer inspection, we will be very happy to forward them.We look forward to hearing from you.从同行中获悉贵公司贝鲁特复业，生意发展迅速。得闻喜讯，不胜欢欣。谨祝业务蒸蒸日上。黎巴嫩战事发生前双方曾有多宗纺织品交易；贵公司更是本公司十大客户之一。现今战事平息，亟盼能重展双方互惠的业务联系。自上次合作至令，产品款式变化极大。除了有迎合欧洲人口味的款式这外，亦有专门为中东市场而设计的产品。现奉上配有插图的商品目录供 初步参考。职需查看样本，还望赐知。

9.确认约会

I would like to confirm our appointment to discuss the possibility of merging our distribution networks.I am excited of the prospect ofexpanding our trade.As agreed, We will meet of our office in bond street at 9.30a.m.on Monday 20 March.I have scheduled the whole day for the meeting.If for any reason you are unable to attend , please phone me so that we can make alternative arrangements.Please let me know if you would like our office to arrange hotel accommodation.I look forward with great pleasure to our meeting.承蒙拔冗讲讨论合并双方销售网，以扩大贸易发展范围，深感兴奋。现特修函确定会议日程。谨于3月20日星期一在邦德街办公室候教，请贵公司代表于当日早上9时莅临指导。若因故未能抽空出席，烦请致电告知，以便另行安排会晤。未知是否需代为安排旅馆膳宿?请尽早赐知，以便早作准备，款待贵客。谨此预祝会谈成功。

10.感谢客户订货

Gillette-burns Co.322 Gleenwood street Gleveland 5,Ohio Glentlemen: Thank you for your order no,464 of 20 september.The models you selected from our showroom went out today under my personal supervision.The package is being airfreghted to you on swissair.The relevant documentation is enclosce.I enjoyed meeting yiu and hope that this order represents the beginning of a long and prosperous relationship between oiur companies.The next time you visit us ,please let me know in advance so that I can arrange a luch for you with our derectors.Sincerely yours

谢谢9月20日第464号定单。今天我已新自监督发送您自展览室挑选的产品。该产品随附有关文件经瑞士航空公司运送。很荣幸与你会面，衷心希望是次定单能加强双方的关系。下次到访前，烦请赐知，俾能安排与本公司董事共进午餐。

11.向长期客户推销新产品

I enclose an illustrated supplement toour catalogue.It covers the latest designs which are now available from stock.We are most gratified that you have, for several yeas.Include a selection of our products in your mail-order catalogues.The resulting sales have been very steady.We believe that you will find our new designs most attractive.Theyshould get a very good reception in your market.Once you have had time to study the upplement , please let us know if you would like to take the matter further.We would be very happy to send samples to you for closer inspection.For your information, we are planning a range of classical English dinner services which ,should do well in the North American market.We will keep you informed on our progress and look forward to hearingfrom you.随函寄奉配有插图的商品目录附页，介绍最新设计的产品。贵公司的邮购目录多年来收录本公司产品，产品销售成绩理想，特此致以深切谢意。最新设计的产品巧夺天工，定能吸引顾客选购。烦请参阅上述附页，需查看样本，请赐复，本公司乐意交劳。本公司现正设计一系列款式古典的英国餐具，适合北美市场需求。如感兴趣，亦请赐知。愿进一步加强联系，并候复音。

12.为商贸指南兜揽广告

Thank you for your business.You arecurrently represented in our directory.This is the only directory of its kind which reaches all companies in the building and construction industry in the UK.Advertising in our directory was a wise move on your part.We are currently compiling a new edition of the directory which willbe published in April 1995.The new edition will be expanded to include major manufacturers of plumbing equipment in the European Community.For proper coverage in the directory, you ought to appear in more than one category.If you do opt for a multiple listing, you will be ableto buy space in additional categories at half price.You can be assured that the new edition will be on the desks of allthe major decision makers in the building and hardware trades.Please complete the enclosed form and return it with the appropriate fee.Thanks again for your business.衷心感谢惠顾。贵公司商号已刊登在本公司的商贸指南中。该指南乃唯一覆盖英国全部建筑公司的刊物，在此刊登广告确是明智之举。现下筹备1998年4月版 的贸易批南，新版会罗列欧洲贡同体的主要铅管业制造商。为达到出色的宣传效果，贵公司宜考虑在不同类别刊登广告。如蒙惠顾，除首个广告外，其余类别的广告将可获半价优惠。该指南将分送给所有建筑公司和五金器具公司主管。烦表填妥随附表格，连同广告费用一并寄回。专此盼候佳音。

13.请求客户作推荐人

Thank you for your letter of 2 November.We are delighted to hear that you are to pleased with the refurbishment of your hotel.As your know.in our line of work, we depend on good ,reports about our projects to win further business.Our clients always shop around and look for references before committing themselves.With your permission, we would like to use your hotel as a reference when we discuss similar refurbishments in the hotel industry.Would you agree to our suggesting that future clients should call you? It would also be most helpful if we could occasionally bring a client to look at your hotel.We would , of course , stay overnight at least.I'll call you next week to hear your reaction.Thanks again for you kind words.从11月2日的来函得悉阁下对贵饭店的整修感到满意，此消息对本公司实是一鼓励。设计行业重视声誉，客人在选择设计公司时必然会有所比较。如蒙允许，本公司欲请贵饭店作推荐人，证明有关整修的质素。未知可否让其他客户来电垂询? 此外，如获允准间或联同客户前来参观贵饭店整修，定必有莫大帮助。当然，本公司会预订房间，至少留宿一晚。

14.通知客户价格调整

We enclose our new catalogue and price list.The revised prices will apply from 1 April 1997.You will see that there have been number of changes in our product range.A number of improved models have been introduced.Out range of washing machines has been completely revamped.Many popular lines, however, have been retained unchanged.You will be aware that inflation is affecting industry as a whole.Ws have been affected like everyone else and some price increases havebeen unavoidable.We have not, however, increased our prices across the boardvision.The package is being airfreghted to you on swissair.The relevant documentation is enclosce.I enjoyed meeting yiu and hope that this order represents the beginning of a long and prosperous relationship between oiur companies.The next time you visit us ,please let me know in advance so that I can arrange a luch for you with our derectors.Sincerely yours

谢谢9月20日第464号定单。今天我已新自监督发送您自展览室挑选的产品。该产品随附有关文件经瑞士航空公司运送。很荣幸与你会面，衷心希望是次定单能加强双方的关系。下次到访前，烦请赐知，俾能安排与本公司董事共进午餐。

15.说明价格调整原因

I enclose our new price list , which will come into effect ,from the end of this month.You will see that we have increased our prices on most models.We have ,however , refrained from doing so on some models of which we hold large stocks.We feel we should explain why we have increased our prices.We are paying 10% more for our raw materials than we were paying last year.Some of our subcontractors have raised their by as much as 15%.As you know , we take great pride in our machines and are jealous of the reputation for quality and dependability which we have achieved over the last 40 years.We will not compromise that reputation because of rising costs.We hope, therefore decided to raise the price of some of our machines.We hope you will understand our position and look forward to your orders.现谨附上本公司新价格表，新价格将于本月底生效。除了存货充裕的商品外，其余大部分货品均已调升价格。是次调整原因是原材料价格升幅上涨10%□，一些承包商的价格调升到15%。过去40年，本公司生产的机器品质优良、性能可靠。今为确保产品质量，唯有稍为调整价格。上述情况，还望考虑。愿能与贵公司保持紧密合作。

16.回复感谢信

We greatly appreciate your letter describing the assistance you received in solving your air-conditioning problems.We are now in our fifty year of operation, and we receive many letters like your indicating a high level of customer satisfaction with our installation.We are pleased that our technical staff assisted you so capably.We would like you to know that it you need to contact us at any time in the future.Our engineers will be equally responsive to your request for assistance.If we can be of service to you again, please let us know.Thank you again for your very kind letter.承蒙来信赞扬本公司提供的空调维修工程服务，欣喜不已。五年前开业至今，屡获客户来函嘉奖，本公司荣幸之至。欣悉贵公司识技术人员的服务，他日苛有任何需要，亦请与本公司联络，本公司定当提供优秀技师，竭诚效劳。在此谨再衷心感谢贵公司的赞赏，并请继续保持联络。

17.请客户征询其它公司

Thank you for your enquiry of 5 May concerning silk blouses.We regret to say that we do not manufacture clothing to your own designs to the highest European standards: Swan Textiles corporation The industrial zone Shekou We supply the factor with all their silk materials, I enclose a swatch of our stock materials for your examination.Should you desire any of these samples made up into finished products , we can supply the swan factory with them.We hope that this will be of help to you and wish you every success in your business dealings.谢谢5月5月日来函查询关于纡绸罩衫的事宜。本公司只生产纡绸布料，供应纺织品批发商和制造厂家，并没有制造成衣，因而未能接受贵公司订货，谨致万分歉意然而，本公司乐意推荐本地一家生产优质男装的工厂，相信可按贵公司设计的款式制造符合欧洲最高标准的服装：蛇口工业区天鹅纺织品公司。该厂的丝绸布料全由本公司供应，随函了什样本以供查阅，如贵公司认为适合，本公司乐意负责供应所需布料。愿上资料对贵公司有所帮助。谨祝生意兴隆，事事顺达。

18.改善服务

Thank you for your letter of 26 January.I apologize for the delivery problems you had with us last month.I have had a meeting with our production and shipping managers to work out a better system for handling your account.We know we made a mistake on your last order.Although we replaced it for you.we want to make sure it does not happen again.We have devised the enclosed checklist to use for each of your future order.It includes your firm's particular specifications, packing requirements and marking instructions.I believe can service your company better and help you operations run more smoothly with this safeguard.Please contact us if there are any additional points you would like us to include.感谢1月26日来信。对上月贵公司更换所需货品，唯恐类似事件再发生，本公司生产、运输和出口部经理已商议制订更有效方法处理贵公司事务，并为此特别设计清单。随信奉上该清单，供贵公司今后订货之用。当中包括特殊规格、包装要求和樗说明等栏目，相信此举有助本公司提供更佳服务，促进双方合作。如欲增设任何栏目于该清单上，恳求惠示。

19.拒绝客户的要求

Thank you for your enquity of 25 August.We are always pleased to hear from a valued customer.I regret to say that we cannot agree to your request for technical information regarding our software security sysytems.The fact is,that most of our competitors also keep such information private and confidential.I sincerely hope that this does not inconvenience you in any way.If there is any other way in which we can help.do not hesitte to contact us again.8月25日信收悉，谨此致谢。来信要求本公司提供有关软件保密系统的技术资料，但鉴于同行向来视该等资料为机密文件，本公司亦不便透露，尚祈见谅。我真诚地希望这样不会对贵公司造成不便。如需本公司协助其他事宜，欢迎随时赐顾垂询。祝业务蒸蒸日上!

20.应付难办的客户

We have been doing business together for a long time and we value our relationship of late, we have not been able to provide the kind of service we both want.The problem is that your purchasing department is changing orders after they have been placed.This has led to confusion and frustration for both of our companies.In several instances.you have returned goods that were originally ordered.To solve the problem , I propose that on receipt of an order, our sales staff contact you to verify it.If you decide on any changes, we will amend the order and fax you a copy so that you can check it.I trust this system will cut down on delays and errors, and allow our operations to run smoothly.承蒙多年惠顾，本公司感激万分。然近来合作出现问题，令服务水准未能符合对方要求，本公司为此提忧不已。贵公司采部发出定单后，再三更改内容；更有甚者，屡次退回订购之货品，导致了双方公司工作中的混乱和困惑。为避免问题日趋严重，特此在接到定单后，由本公司销售人员与贵公司复核。若需作出改支，本公司把定单修改后电传副本，供贵公司查核。盼望上述办法经受减少延误，促进双方业务发展。

21.祝贺新公司成立

It has just come to our attention that you have lately opened your new European headquarters in Brussels.Congratulations on your bold venture.As you know , our companies have had a long business association in the UK.We look forward to collaborating with you in your European venture.Please let us know if we can be of any assistance to you.We will be delighted to help.We wish you the very best of luck and a prosperous future.22.非正式的预约要求

Could we meet some time this month to discuss the hypermarket proposal? We want to make decision by the beginning of next month.We would very much like to hear your thoughts before we make any definite plans.Could you choose a venue for the meeting? I can fly to London any time, Perhaps you would prefer Lyon or Paris? I leave it to you to choose.I look forward to seeing you again.您好!未知能否于本月会面，商谈有关特大自助市场的建议呢?我们准备于下月初作出最后决定。在未订下明确计划之前，希望能咨询的意见。敢问能否选定会面地点?在伦敦、巴黎或里昂商谈都可以，悉随尊便。期待与您见面。

23.物色代理商

Our company manufactures a range of printing presses that are used successfully by companies in over 20 countries.A product specification brochure is enclosed.We are considering expanding our products to new markets and we would appreciate you assistance.In particular , we would like to identify the best agents who are currently serving the printing industryin your region.We are looking for organizations which conduct their business in a truly professional manner.They must be fully conversant with thetechnical side of the printing industry and have a comprehensive understanding of all the features of the lines t6hey represent.We would be very grateful if you could take a few moments to send us the names of three or four organizations that match our requirements.We shall then contact them to explore the possibility of establishing a mutually acceptable business relationship.Thank you very much for your time and consideration in this matter.本公司生产的一系列印刷机，获二十多个国家的公司采用。随函附上产品规格说明书，谨供参考。现为该产品开拓新市场，希望得知贵地区从事印刷工业的代理商资料。如蒙贵公司协助，将不胜感激。如能拨冗寄来数个符合上述要求代理商商号，则感激不尽。本公司将与其联系，研究能否建立互惠互利折业务关系。右蒙惠告，不胜感荷!

24.欢迎新代理商

I would like to welcome you to our organization.We are very pleased to have you on our ream.I know that you will be equally proud of our products.Our European sales Representative, Antoine Gerin , will be in touch with you at regular intervals.Please feel to call him any time you have a problem, If I can regular intervals.Please feel free to call him any time you have a problem.If I can ever be of service, please call me.I am planning a trip to France next month, and I am looking forward to meeting you.In the meantime, the best of luck with our product line.欢迎加入本公司成为我们的一分子。相信您也会以本公司的产品为荣。欧洲销售代理安东尼·格林会定期与联络，遇有问题可与他商讨。若有其他需要，欢迎向我提出。下月我将赴法国一游，期望能与您会面。谨祝产品销量节节上升。

25.要求约见

Would you be interested in stocking a radical new departure in laptop computers? I would very much like to brief you on this great innovation.Could we make an appointment? The machine is the same size as most laptops but comes with some totally new features.The retail price will undercut its nearest competitor by at least 20%.I shall be in the UK from 1 September to 20 October.If you would like to know more, just fax or telex me.贵公司有没有考虑配置最新型号的手提电脑?本公司诚意推介该崭新产品，盼能预约时间作一介绍。该电脑体积和同类电脑相仿，但配备多项先进功能。其零 售 价较同类产品便宜20%以上。本人将于9月1日至10月20日逗留英国。如蒙拨冗了解该产品资料，烦 请函复。

26.拒绝约见

Thank you for your letter of 7 July regarding your new laptop computer.I regret to say that we cannot agree to your request for an appointment.We currently have the sole agency for another computer company, Under the terms of the contract , We are barred from stocking any other company's products.The sole agency comes under review in six months' time.Contact us then and we may be able to consider your new product.7月7日有关新型号手提电脑函收悉。本公司暂未能安排会面，深感歉意。现时正为另一家电脑公司提任独家代理，根据合约条款，不得销售别家电脑公司的产品。该代理权将于六个月后期满。届时烦请再作联系，共商贵产品代理事宜。

27.同意约见

Thank you for your letter of 15 September.I note that you will bein the UK during the whole of November.We are quite interested by the fashion knitwear illustrated in yourcatalogue.As a fashion Chain.We might consider having some of our own designs manufactured in China.Please let me know when you would like to call on us.The week beginning 6 November would suit me best.I look forward to meeting you and discussing this matter.感谢9月15日的来信。欣闻阁下将于11月逗留伦敦一个月，望到时能拨冗相会。本公司对贵公司商品目录中的针织时装深感兴趣。现正研究设计款式，在中国制造后寄本公司时装连锁店发售。如能于11月6日或其后数天抽空来访，当感激不尽。期待与您会面，商讨有关事宜。

第二篇：电子邮件外贸函件基本格式

外贸信函的基本格式

1、基本信函

里我们介绍一种商务信函中最通用的格式－齐头式。主要特征就是每行均从左边顶格写，常常采用开放式的标点方式，即除了信文部分，其它部分在必要时才使用标点。信中各段落之间均空一行。

1，信头 The heading

信头就是指书信中发信人的地址和发信的日期等。

通常情况下，公司都会专门印制带有信头的信笺纸，包括发信人的姓名，地址，电话，传真等。当我们撰写传统信件时，直接使用这种信笺纸就可以。

2，编号（写信人的名字缩写）和日期 The sender name and the date 这部分内容是为了方便今后查询信件用的。

3，封内地址 The inside address 这里就是指收信人的姓名和地址，一般写在信笺的左上方。收信人名称地址的格式和信头的格式相同，但必须把收信人的姓名一并写出。另外，如果不是完全公事化的书信往来，或者已经从公事的关系渐渐发展成为带有私人性质的友好信件往来，由于称呼这一栏的内容已经说明了收信人的身份，所以可以不必填写封内地址。

4，事由 The subject heading 事由也就是我们通常说的主题，可以直接写明信件的重点，让人不必读完全信才了解到信的内容。所以事由要写得简明扼要。

5，称呼 The salutation 指对收信人的一种称呼。

较常使用的有Dear Sirs, Dear Madam, Dear Mr.XX,。称呼后面的标点，一般使用逗号。称呼里的第一个字母要大写。

6，开头语 The open sentences 开头语没有统一的格式，但习惯上先用客套的语句把收到对方来信的日期，主题及简单内容加以综合叙述，使对方一目了然这是答复哪一封去信的。如果是第一次通信，也可以利用开头语作必要的自我介绍，并表明目的要求。开头语一般与正文分开，自成一节，要求简单明了。

7，正文 The body of the letter 信的主体。一封信件的优劣，完全要看正文写的好或坏。我们会在后面继续讨论写作商务信函的一些技巧、规则。

8，结尾语 The closing sentences 结尾语一般用来总结文本所谈的事项，提示对收信人的要求，如“希望来信来函定货”，“答复询问”等，另外也附加一些略带客套的语气。正文结束后，另起一段写结尾语。

9，结束语 The complimentary close 结束语是结束信函时的一种客套，应该与前面的称呼相呼应。例如：“Sincerely,” “Best Regards, ”or “Yours Truly,”.结束语写在结尾语下隔一行，只有第一个字母大写，后面加逗号。

10，签名 The signature 写在结束语的下面，签上写信人的名字。如果是传统的信件，写信人最好亲笔签上您的名字，因为用印章的话，说明该信件并非本人亲自过目，只是通 函而已，不为人重视。签名的下面，最好写上发信人的职位。

11，附件 Enclosure 如果信中有附件，应在左下角注明Encl.或Enc.。

例如： Encls: 2 Invoices Enc.: 1 B/Lading

电子邮件格式：

众所周知，电子邮件即E-mail是如今我们做电子商务使用最普遍的一种联系手段。电子邮件使用方便，信息传递迅速高效，且非常节省成本。但是E-mail的撰写也并不是一件很容易的事情。您知道，当一封E-mail发送出去后，只要收信人在线，他可以几分钟内就收到。所以，在您发送前，必须要检查一下您所写的内容是否正确合适，因为一旦您点击了发送键后，您就再也无法将其收回了。

通常我们理解E-mail的撰写风格可以比传统的信件，传真等稍加随便一点。但是我们在这里还是要建议大家，即便是写E-mail，由于是谈论公事，所以还是采用正式严肃的风格。尤其当您是第一次跟收信人联系的话，正式的商务信函能让您留给对方非常专业的印象。

第三篇：外贸函件的信封写法

信封上可以附注下列各项：

(1)如需由特种邮路或邮船寄递，或需说明信或邮件的类别，可根

据需要在信封左上角注明：

(a)pers／s“empress of canada”

由“加拿大皇后”轮寄递

(b)via siberia for europe

经由西伯利亚寄往欧洲

(c)via suez 经由苏伊士运河寄递

(d)via cape town 经由南非寄递

(e)via air mail(par avlonj 航空

(f)via air mail registered航空挂号

(g)registered 挂号邮件

(h)express 快递邮件

(i)parcel post包裹邮件

(j)printed matter 印刷品

(k)samples of merchandise 货物样品

(m)sample of no commercial value 无商业价值样品

(即赠品)

(2)如系私人信或密件，必须受信人亲自开启而不要他人拆阅的，可在信封左下角，根据需要注明下列字样：

(a)private私人信

(b)personal 个人信

(c)confidential 机密信

第四篇：外贸函件的信封写法

(a)EmpreofCanada由“加拿大皇后”轮寄递

(b)ViaiberiaforEurope经由西伯利亚寄往欧洲(c)Viauez经由苏伊士运河寄递

(d)ViaCapeTow经由南非寄递

(e)ViaAirMail航空

(f)ViaAirMailRegistered航空挂号

(g)Registered挂

号邮件

(h)Expre快递邮件

(i)arcelost包裹邮件

(j)rintedMatter印刷品

(k)ampleofMerchandise货物样品

(m)ampleofocommercialvalue无商业价值样品(即赠品)

(2)如系私人信或密件，必须受信人亲自开启而不要他人拆阅的，可在信封左下角，注明下列字样：

(a)rivate私人信

(b)ersonal个人信

(c)Confidential机密信

第五篇：各种函件范本

各种函件范本

情景导入:据了解省人才市场此次拿出十个岗位面向毕业生招聘经据了解省人才市场此次拿出十个岗位面向毕业生招聘经过筛选过筛选8080多位入围其中南京某知名大学新闻系的一位女生多位入围其中南京某知名大学新闻系的一位女生特别出众自荐材料反映不仅几乎每年都获得奖学金而且特别出众自荐材料反映不仅几乎每年都获得奖学金而且年年获奖的各种荣誉证书的复印件就有十几张尤其是她在年年获奖的各种荣誉证书的复印件就有十几张尤其是她在数学报社实发表的厚厚一摞作品更令她“高人一筹”。数学报社实发表的厚厚一摞作品更令她“高人一筹”。招聘人员告诉记者他们当时决定如果这名女生考试通过招聘人员告诉记者他们当时决定如果这名女生考试通过就录取她专门从事宣传工作。结果大出人意外。考试中有就录取她专门从事宣传工作。结果大出人意外。考试中有一题是根据素材写一则邀请函这名女生在正文部分将素材一题是根据素材写一则邀请函这名女生在正文部分将素材罗列了一下不仅题目没有“邀请函”字样文章也没有抬罗列了一下不仅题目没有“邀请函”字样文章也没有抬头时间、地点则被移到“备注”里面。这样一份“别出心头时间、地点则被移到“备注”里面。这样一份“别出心裁”的邀请函令招聘人员“大开眼界”。裁”的邀请函令招聘人员“大开眼界”。情景导入:据了解参赛的据了解参赛的8080多名考生拟出的邀请函绝大部分都缺胳多名考生拟出的邀请函绝大部分都缺胳膊少腿招聘人员无奈的说拟邀请函是小学时就应该学习膊少腿招聘人员无奈的说拟邀请函是小学时就应该学习掌握的这次考这个题只是因为平时工作中常常会用到。由掌握的这次考这个题只是因为平时工作中常常会用到。由于应聘的大多是文科考生他们本以为这个题目没什么问题于应聘的大多是文科考生他们本以为这个题目没什么问题没想到结果会是这样。没想到结果会是这样。由此看来不能正确写作与使用函有时会给日常交往和工由此看来不能正确写作与使用函有时会给日常交往和工作带来了损失与不便。因此我们有必要学会写作函以免作带来了损失与不便。因此我们有必要学会写作函以免“尴尬”事发生在我们身上。“尴尬”事发生在我们身上。五函一函的概念、类别和特点

1、概念背景知识函本义指书信封套后来引申为“书信”。作为正式公文是1921年以后的事通常又称为“公函”与“函件”。不具有指令性主要起“桥梁”与“纽带”作用。在公务中使用“函”这一文体极为简洁、方便。概念函是用于不相隶属机关之间商洽工作询问和答复问题请求批准和答复审批事项时使用的公文。函的适用范围1平行机关或不相隶属机关之间的商洽性、询问性、答复性公务联系2向无隶属关系的业务主管部门请求批准有关事项。3业务主管部门答复或审批无隶属关系的机关请求批准的事项4机关单位对个人的公务联系如答复群众来信等。5上级机关向下级机关询问有关情况上级机关向下级机关催办有关事宜如要求下级机关呈报有关报表或材料时也可以用函下级同样要回以报告。2函可以从不同角度分类1按性质分可以分为公函和便函两种。公函用于机关单位正式的公务活动往来便函则用于日常事务性工作的处理。便函不属于正式公文没有公文格式要求甚至可以不要标题不用发文字号只需要在尾部署上机关单位名称、成文时间并加盖公章即可。2按发文目的分。函可以分为发函和复函两种。发函即主动提出了公事事项所发出的函。复函则是为回复对方所发出的函。3另外从内容和用途上还可以分为商洽事宜函通知事宜函催办事宜函邀请函、请示答复事宜函转办函报送材料函等等。2商洽函用于互不相隶属或平级机关之间商洽工作联系有关事宜。有的是要求对方予以协助有的是向对方提出某一问题的处理意见和要求。如商调干部联系参观学习洽谈业务、查询或了解有关人员或事情等。知照函把需要知照的情况通知对方可以不要求对方答复。其作用相当于通知多用于平行机关上级机关告知下级机关某些事项也可用知照性函。商洽函例文中国科学院××研究所致××大学商洽建立全面协作关系的函××大学近年来我们研究所与贵校在一些科学研究项目上互相支持取得了令人满意的成绩建立了良好的协作基础。为了巩固已取得的成果取得更大的成就建议我们双方今后能进一步在学术思想、科学研究、人员培训、仪器设备等方面建立全面的交流协作关系特提出如下意见

一、定期就共同关心的学术问题举行所、校之间的学术讨论与学术交流�6�7�6�7

二、根据所、校各自的科研发展方向和特点对双方共同感兴趣的课题进行协作�6�7�6�7

三、根据所、校各自人员配备情况校方在可能条件下对所方研究生、科研人员的培训予以帮助所方为学校学生、研究生的毕业论文提供指导�6�7�6�7

四、双方每年进行科研计划交流以便掌握方向协调分工避免重复�6�7�6�7

五、双方科研教学所需高、精、尖仪器设备在可能情况下向对方提供利用并协助做好测试工作�6�7�6�7以上各项如蒙同意建议互派科研主管人员就有关内容进一步磋商达成协议以利工作。特此函达请即研究函复。中国科学院××研究所一九××年×月×日××大学人事处关于商洽×××同志调动工作事宜的函××××制造厂人事处我校××学院××系××教研室×××同志19××年从××工业大学××专业本科毕业分配到我校任教师以来工作认真负责教学、科研都取得了显著成绩于19××年被聘为讲师。该同志一人单身在我校工作家庭的其他成员全部住在你市其妻×××同志在贵厂工作。不但夫妻分居两地且上有体弱多病的母亲下有不满周岁的儿子需要照顾。根据该同志多次申请经我校领导研究为解决×××同志夫妻两地分居并照顾家庭存在的特殊困难我校同意该同志调往贵厂工作的要求。现特致函与你们商洽并请尽快函复。若贵厂同意考虑×××同志的这一要求接到你们复函后我们即将该同志的档案寄给你们审查。××大学人事处二OO八年八月一日知照函例文国务院办公厅关于羊毛产销和质量等问题的函国家计委、经贸办、农业部、商业部、经贸部、纺织部、技术监督局为进一步发展我国羊毛生产搞活羊毛流通提高羊毛质量根据国务院领导同志的批示现就有关问题通知如下

一、要切实抓紧抓好草场改造和羊种改良工作。略

二、技术监督局要加强羊毛的质量监督和检验工作。略

三、要尽快组织直接进入国际羊毛拍卖市场。略

四、为了促进国内养羊业的发展支持纺织工业生产和扩大出口创汇。略上述有关政策请有关部门、各地区特别是羊毛生产区认真研究落实执行中的问题由国家计委和经贸办协调并督促落实。国务院办公厅盖章一九九三年一月三日指平级机关之间互相询问、答复有关问题时使用。询问函和答复函互相对应询问要明确答复要清楚。下级询问上级用“请示”上级答复下级用“批复”不相隶属机关之间用“函”。下级答复上级用“报告”上级询问下级如果涉及行政机关之间的沟通而不宜用“通知”上对下、“请示”下对上等下行文和上行文的情况则应考虑由两个机关的办公部门以“函”相互行文。而上级机关的办公部门向下级机关行文特别是涉及布置重要工作提出要求答复重要事项等都须明确授权问题常用“经××××指本级机关领导同志指示”等语句。例文××县人民政府办公室关于询问××中学违规收费情况的函县教育局据《××晚报》2004年×月×日二版报道我县××中学连续两年违规收取“建校费”达120万元。此事经媒体披露后在群众中引起强烈反响。但据了解自报道刊发至今已逾半月该校始终未向媒体作出任何解释你局亦未派出人员进行深入调查并公布相关情况导致众多家长联名写信向主管县长反映。根据县政府领导同志指示特函知你局迅速处理此事并将有关情况及时上报。二00四年×月×日国务院办公厅关于安徽合肥经济技术开发区的复函安徽省人民政府你省《关于要求批准合肥经济技术开发区为国家级经济技术开发区的请示》皖政秘〔1999〕138号收悉。经国务院领导同意现函复如下

一、同意合肥经济技术开发区为国家经济技术开发区实行现行的国家经济技术开发区的政策。

二、合肥经济技术开发区位于合肥市南郊东以始信路、耕耘路、清潭路为界西至合安公路、石门路、高压走廊、锦绣大道、合安公路南至紫蓬路北至繁华大道、明珠广场规划范围总用地985平方公里。

三、合肥经济技术开发区的建设和发展纳入合肥市经济技术发展总体规划建设发展资金由你省自筹解决。

四、合肥经济技术开发区要坚持以工业项目为主、吸收外资为主、出口为主和致力于发展高新技术的方针积极改善投资环境逐步完善综合服务功能。

五、要加强领导和管理促进合肥经济技术开发区各项工作的健康发展。国务院办公厅二○○○年二月十三日请批函请求批准函向平级机关或不相隶属机关的主管部门请求批准时使用。请示是向直接领导的上级机关请求指示、批准时使用的公文。请批函正文写法与请示类似由请示原因请示事项结语构成。其中原因、理由部分要写充分以便获得有关部门的同情和支持。请批函例文广州××局销售公司请求批准函广州××局我销售公司从去年十月成立以来国内商务活动日益增多经常有许多文件、合同、契约、技术资料需要复印为便于工作我们拟购买一台复印机请给予批准。可否请函复。广州××局销售公司盖章一九九六年一月十日报送材料函例文关于上报《××公司二期改造项目评估报告》的函××市××分行现呈报《××公司二期改造项目评估报告》请审阅。附件××公司二期改造项目评估报告略×××工商银行盖章一九九×年十一月五日转办函例文××省人民代表大会常务委员会关于转办提案的函省人民政府省九届人大三次会议已经闭幕。会间省人民代表以主人翁精神对改进省人民政府的工作提出了许多宝贵建议同时提出了一些应当解决的问题和要求。根据大会决定现将责成省人民政府研究办理的二百二十七件提案转去望抓紧认真处理并及时将处理结果报来。在处理社会治安等有关提案时可请省高级人民法院和人民检察院密切配合。附件

1、××省第九届人民代表大会第三次会议提案及审查意见

2、抄送单位附件各二册××省人民代表大会常务委员会盖章一九九九年×月××日邀请函例文关于出席××××研讨会的邀请函××秘书长最近国家××部××××科学研究院批准关于××××课题研究的项目。经商议定于三月下旬在××省××市召开该项课题第一次研讨会。现将有关事项函告如下

一、会议报到时间略

二、会议地址略

三、联系人及电话略特邀请您届时出席。××××研究中心盖章二000年三月×日催办事宜函例文交通部广州救捞局催办函××造船厂贵厂××××年为我局建造的2640马力拖轮“穗救202”轮出厂至现在已经三年了可是当时欠装的拖缆机至今尚未安装。为此我局曾多次去函催贵厂尽快给予解决但贵厂一直未明确答复。该轮由于缺少拖缆机长期无法正常执行生产任务经济上已造成了很大的损失。为此特再次函请贵厂尽快为我局“穗救202”轮安装拖缆机以免再延误该轮的正常生产。特此函达交通部广州救劳局盖章二OO八年八月八日31平等性和沟通性。函主要用于不相隶属机关之间互相商洽工作、询问和答复问题体现着双方平等沟通的关系这是其他所有的上行文和下行文所不具备的特点。即使是向有关主管部门请求批准在双方不是隶属关系的时候也不能使用请示和批复只能用函并且姿态、措辞、口气也跟请示和批复大不相同也要体现平等性和沟通的特点。2灵活性和广泛性。函对发文机关的资格要求很宽松高层机关、基层单位党政机关、社会团体、企事业单位均可发函。函的内容和格式也比较灵活而且不限于平行行文所以运用得十分广泛。3单一性和实用性。函的内容必须单纯一份函只能写一件事项。函不需要在原则、意义上进行过多的阐述不重务虚重务实。二1.标题。函的标题要概括含的主要内容使人一目了然。1发文机关关于X X事由的函2发文机关关于X X答复的事由的复函如发函《××市劳动局关于工伤确认等问题的函》复函《劳动部办公厅关于工伤确认等问题的复函》3关于X X事由的函如《关于毕业生分配问题的函》、《关于聘请公文写作课教员问题的函》二2.发文字号。函是正式公文其发文字号有多种写法13要素规范发文字号。通常在机关代字后加一“函”字。2作为函件为区别于请示、批复的文号用流水编号如“X X 函第X X 号”3处理较为一般事项的函没有发文字号。二3.主送机关。标题下顶格写明受文机关全称或规范性简称一般写一个机关。但有时内容涉及部门多也有排列多个主送机关的情况如《国务院办公厅关于羊毛产销和质量等问题的函》国办函19932号的主送机关有七个之多“国家计委、经贸办、农业部、商业部、经贸部、纺织部、技术监督局”。

1、叙述事项的起因、情况、发函的理由。使对方了解事情的原委方便回答 来函 2提出商洽内容或请求对方解答的问题或请求批准的事项。

3、结语提出希望对方予以复函或协助办理的要求 函

1、引述来函标题发文字号过渡语 复函

2、答复来函针对来函提出处理意见或办法

3、结语特此函复 结语商洽函上述要求请予函复祈请函复请予大力协助为盼如蒙慨允不胜感激。问答函希予协助请即函告特此函询请复请批函请予批准请予协助解决盼复去函为荷为盼为要是荷敬请函复盼予复函特此函达盼蒙允诺复函此复特此函复特此函告抄送函一般都有专指单位不抄报抄送尤其不抄报如内容涉及有关机关需要有关机关协办或知晓也可抄送。函的发送方式邮递三1.函是公文是各级行政机关和单位之间协商工作传递信息的文殊它和普通书信有着本质的区别。因此在写作上不能像私人函件那样随意而为应力求做到格式规范化内容简短化开门见山直陈事项。2.发函要求做到一事一文便于对方尽快办理和答复。复函要针对询问做答不能答非所问。3.行文的措辞要谦和得体庄重礼貌切忌盛气凌人或恭维逢迎。一些常用的机关书面用语如“为盼”等可选择使用以示尊重和诚恳之意。注意公函与私函的区别私函私函的语言随意、口语化文字可长可短可详可略内容可重要可不重要。公函公函的语言书面化较多使用诸如“均”、“系”、“兹”“暨”。“特此函复”、“收悉”等文言词和公文专用语显得稳重、老练给人一种值得信赖、可以放心的感觉。如果用口语化的文字写公函就会显得随便轻浮给人一种不严肃的感觉有损公文的严肃性。如×月×日的来信和随信寄来的××定单一份我们都已经收到了。×月×日来函暨所附××定单一份均收悉。公函一般也不使用针对个人的寒暄用语。公函是谈论公务的信件对所谈的问题要力求开门见山不能绕圈子更不能在讨论公务的文字中加入诸如“身体好吗”、“工作顺利吗”之类的私人之间的寒暄用语。这类文字非但无助于工作的开展。相反还会使严肃的公文庸俗化。另外在正式的公函中也不能用“此致敬礼”等私函常用的礼貌用语来结尾而要用“特此函告”、“特此函复”之类的用语结尾。因此我们不能随意在公函中加入一些“热情洋溢”的文字在阅读公函时也不能因为来函的文字缺少私函式的“温情”就因此断定发文者不近人情难以合作。1相同点请求批准的函和请示都有请求批准的功用。不同点请求批准的函是向不相隶属机关或有关主管部门发出请求批准的公文请示只限于向具备隶属关系的上级机关请求指示或批准。2相同点两者都有答复有关事项的功用都是被动的来行文的具有被动性。不同点复函用于回复平极或不相隶属机关的来函也可以用于上下级机关之间就一些简单问题进行答复批复只能用于答复下级机关的请示事项不如复函使用灵活。3相同点两者都可以用来交流反映情况。不同点作为上行文下级机关用来回答或交流反映比较重要的问题时一般采用报告涉及到一些细小的事务性问题时可以使用函。现实中上下级之间一般不用函。病文修改关于联系教师进修的函××大学教务处首先让我们以××市公关学校的名义向贵处表示衷心的感谢过去为我校办学给予了很大的帮助。目前我校又面临一个很难解决的问题。原来事情是这样的我校开办不久师资力量很差决定派××位年轻教师到贵校旁听进修一年我校与有关部门多次商量。但××位教师进修住宿问题至今也没有得到解决。提高教学质量的关键是师资。为提高我校教育质量恳请贵处设法在贵校给解决住宿问题。但不知贵处是否有什么困难。如果需要我校给贵处办什么事情请尽管提出我校会竭力去办。再说一句贵处如能解决我校进修教师住宿问题我们以我校领导的名义向贵校领导深深地表示谢意。致以崇高的敬礼××市公关学校印章一九××年×月×日病文修改××学校关于解决进修教师住宿的函××大学校长办公室首先我们以校方的名义向贵校致以亲切的问候。在此我们冒昧地请求贵校帮助解决我校面临的一个难题。事情是这样的最近我校为了培养师资选派了五名教师到××学院进修。但因该院基建工程尚未完工学校住宿紧张我校几位进修教师的住宿问题几经协商仍得不到解决。在进退维谷的情况下我们情急生智深晓贵校府高庭阔物实人济且有乐于助人之美德。因此我们抱一线希望冒昧地向贵校求援请求贵校救人之危伸出援助之手为我校进修教师的住宿提供方便。为此我们将不胜感激有关住宿费用等事宜统按贵校的有关规定办理。以上区区小事不值得惊扰贵校实为无奈望能谅解。最后再次恳请予以关照××学校××××年×月×日这篇公函存在以下几个方面的问题1格式不正规首先是标题不规范。作为正式的公文应该采用公文标题的常规格式只用“公函”二字作标题显然不合要求。其次是结语不规范。此函用一般书信的祝颂语作结语消解了公文的特色有些不伦不类。2请求近乎无理发函单位为解决自己进修教师的住宿问题竟要求与此事无关的第三方帮助解决困难这要求近乎无理。合作总是要在互利互惠的前提下才能得以实现的请求帮助也要在合情合理的情况下才能提出此函仅以帮助辅导、批改作业作为交换条件他们的教师其实并没有为对方做辅导和批改作业的资格其他真正能作为对等交换的条件完全没有其结果可想而知。3语言不得体、不准确此函的语言有较多问题。一是没有公文语言的严谨性与简洁性有些话近乎口语如“事情是这样的”、“希望尽快得到贵校的答复”等。二是有些语言分寸失当有献媚之嫌如“深晓贵校府高庭阔物实人齐且具有宽大为怀救人之危的美德”。三是用词不当如“宽大为怀”应是旧时惩处时的用语“救人之危”的说法也有些过份。最不应该的是居然要和对方“相得益彰”。还有“我们以校方的名义”一句话让人莫名其妙难道这函不是以校方名义发出的吗以上种种问题使得这篇公函几乎没有达到目的的可能应从中汲取失败的教训。材料写作××公司为提高业务人员的水平研究决定选派某些人员去××大学中文系、计算机系、外语系进修一年请就此事拟写一封函和一封复函。材料写作以XX大学的名义写一份要求去XX公安局查阅犯罪资料的去函字数在200字以内要求符合函的格式注意语言表达要得体。我校准备召开秋季运动会拟向市体委借用大运动场及体育馆请以我校的名义拟一份致市体委的公函。具体日期自拟要求内容简洁措辞得体语言平实。